How the school workflow connects from prices to reports
Use this gateway to understand what each area controls, what must be configured, and how it affects invoices, balances, teacher payouts, and reports.
One operational chain, not separate admin tasks
Each workflow area produces records that the next area can reuse. Prices shape invoice lines, scheduled lessons create attendance context, attendance affects billing, payments explain balances, and reports reuse the same source data.
- Course pricing & discounts
- Scheduling workflow
- Attendance tracking
- Student invoices
- Student payments & balances
- Teacher payouts
- School reports
Product manuals for common tasks
Step-by-step setup and operating instructions that extend the connected workflow guides.
How to Add Employees and Teachers and Manage Access
Add employees or teachers to Intelligence Cloud, assign the right access, and manage invitations without exposing unrelated school data.
How to Invite Students to the Student Portal and Manage Access
Step-by-step instructions for inviting a student, checking activation, resending an invitation, deactivating access, and inviting the student again.
How to Use Your Student Portal
Step-by-step instructions for signing in and reviewing lessons, attendance, sent invoices, payment history, groups, discounts, and profile details.
How to Configure Email Templates for Invoices and Access Invitations
Step-by-step instructions for customizing student invoice emails, student portal invitations, and staff access invitations in Intelligence Cloud.
How to Grant a Teacher Access to the School Backoffice
Connect an existing teacher profile to a restricted staff account, send the invitation, and manage activation, blocking, and removal.
How Teachers Review Lessons, Mark Attendance, and Check Payouts
Sign in with a teacher account, review the personal schedule, record lesson attendance, and check calculated teacher payouts.
How to send student invoices by email
Learn how Intelligence Cloud sends student invoice PDFs by email, uses invoice due dates, and inserts school payment details into the message.
How payment details profiles work
Learn how Intelligence Cloud uses payment details profiles so different students can receive different payment instructions in invoice emails and PDFs.
Course pricing & discounts
Course prices, student discounts, and billing rules before invoices are calculated.
Scheduling workflow
Lesson records that connect teachers, groups, rooms, attendance, billing, and reports.
Attendance tracking
Lesson outcomes that explain absences, transfers, student charges, and reports.
Student invoices
Charges, discounts, lesson lines, and invoice totals students can understand.
Student payments & balances
Student payments, previous debt, overpayments, and balances after invoices are issued.
Teacher payouts
Completed lessons, rates, cancellations, and payout statements.
School reports
Revenue, debt, group profitability, attendance risks, and teacher payout data.
What to check after each step
Each section explains the setup, the operational action, and the result you should verify before moving to the next part of the workflow.