An administrator manages lessons and students
School manager opens the schedule, attendance, and core directories. This role alone does not grant access to invoices, financial reports, company settings, or employee access management.
Access control
Manage access for employees and teachers
Choose which areas each employee works with: attendance, invoices and payments, financial reports, teacher payouts, or the catalog. Combine several access areas when one person handles more than one job.
For training centers, language schools, and tutoring centers.
Access areas
Choose access around the employee's tasks
Select several areas in Role to combine their permissions. For example, someone who records attendance and payments needs both Attendance manager and Billing manager.
| Access area | Available sections |
|---|---|
| School manager | Schedule, attendance, students, groups, teachers, branches, classrooms, courses, discounts, and the birthday report. |
| Attendance manager | Schedule and attendance, plus groups, students, and teachers. |
| Billing manager | Invoices and payments, plus students and groups. |
| Finance reports | Revenue reports and revenue by group. |
| Payroll manager | Teacher payouts, plus teachers and groups. |
| Catalog manager | Courses, prices, and discounts, plus branches, classrooms, teachers, and groups. |
Each area opens the corresponding sections. It is not a general switch between viewing and editing. Individual features also depend on the services enabled for your company.
Share the daily work
Assign access based on what a person does, rather than their job title alone.
An employee handles finances
Combine Billing manager with Finance reports. If the same person also handles teacher payouts, add Payroll manager.
A teacher works with their own lessons
Teacher access is linked to their teacher profile. They see their own lessons, groups, and payouts and record attendance for their lessons. Student invoices, payments, and company financial reports are not available. Teacher access cannot be combined with employee roles in one account.
An owner manages the company and staff access
Owner grants full workspace access, including company settings and employee access management. Assign this role to people who need that level of responsibility.
Give employees the information they need for their work
Separate access areas help you share responsibility for teaching operations and finances. Decide who needs these records:
Student contacts and personal information
Invoices, payments, debt, and overpayments
Courses, prices, and discounts
Teacher payouts
Financial reports
Company settings and employee access
Set up access and review it when responsibilities change
1
Define the tasks
Decide who manages the schedule, records attendance, registers payments, and checks reports.
2
Choose access areas
The owner opens Company settings → Access control, adds an employee, and selects their roles. Teachers receive separate access linked to their existing teacher profile.
3
Review existing accounts
Check the access status after sending an invitation. Update roles when responsibilities change. When an employee leaves, use Block or Delete on their record in Access control.
Access follows the school's daily work
See the tasks employees perform in the sections you give them access to.
Student portal software
Let students review the records your team already manages
Invited students can access their own lessons, attendance, sent invoices, payment details, current balance, and profile through the connected student portal.
Instructions
How to set up access
Step-by-step instructions for owners and teachers.
Share the school's work with your team
Create your Intelligence Cloud workspace and choose access around your team's responsibilities.