Teachers mark attendance without seeing billing
A teacher can work with assigned lessons, attendance, and their own payout statements while invoices, payments, and company reports stay outside their workspace.
Access control
Delegate daily work without giving everyone owner-level access
Give owners, administrators, managers, teachers, and finance users only the permissions they need for students, schedules, attendance, invoices, payments, teacher payouts, reports, and workspace settings.
Designed for training centers where staff responsibilities differ by role.
Workspace access
Staff roles
Owner
Full control over workspace, staff, billing, reports, and settings.
700
Administrator
Runs daily operations and manages key records.
520
Manager
Works with students, groups, lessons, and customer questions.
322
Teacher
Uses only their own schedule, groups, attendance work, and payout statements.
043
Permission model
Access follows responsibility, not job title alone
A training center can separate daily operations from sensitive financial, reporting, and workspace settings. The goal is to let people work without exposing the whole company account.
| Role | Students | Schedule | Attendance | Invoices | Payouts | Reports | Settings |
|---|---|---|---|---|---|---|---|
Owner Full control over workspace, staff, billing, reports, and settings. | Full | Full | Full | Full | Full | Full | Full |
Administrator Runs daily operations and manages key records. | Full | Full | Full | Full | Limited | Full | Limited |
Manager Works with students, groups, lessons, and customer questions. | Full | Full | Full | Limited | None | Limited | None |
Teacher Uses only their own schedule, groups, attendance work, and payout statements. | Limited | Limited | Limited | None | Limited | None | None |
Finance Reviews invoices, payments, payout statements, and financial reports. | Limited | None | None | Full | Full | Full | None |
FullLimitedNo access
What changes in daily work
Role-based access is useful when the owner delegates work but still wants control over money, reports, staff rights, and company settings.
Managers answer student questions faster
Managers can see the student context they need: groups, schedule, attendance, and selected balance details without changing sensitive settings.
Finance works with money without changing lessons
Finance users can review invoices, payments, payout statements, and reports without editing schedules or student group structure.
Owners keep control over staff and settings
Owner-level access remains limited to people responsible for roles, subscription, workspace settings, and sensitive decisions.
Protect the areas where mistakes are expensive
Access control matters most where data is sensitive or changes can affect money, customer trust, or internal responsibility.
student personal data and contact details
student invoices, payments, debt, and overpayments
discounts and pricing rules
teacher payout calculations and statements
financial reports and owner dashboards
employee access, workspace settings, and subscription data
A practical setup starts from responsibilities
1
List who does what
Separate owner decisions, administration, customer work, teaching, finance, and reporting.
2
Start with the smallest useful access
Give each employee enough access to complete their work, then expand only when responsibility changes.
3
Review access regularly
Remove access when employees leave and review elevated permissions after role changes.
Access control is part of the connected workflow
Permissions should match the same operational areas your team uses every day.
Student billing
Limit who can see and change invoices, payments, debt, and credits.
Teacher payouts
Keep payout statements and payout rules visible only to responsible users.
Reports
Separate management reporting from daily teaching and schedule work.
Restricted teacher access
Let teachers open assigned lessons, record attendance, and review only their own payouts.
Student portal software
Let students review the records your team already manages
Invited students can access their own lessons, attendance, sent invoices, payment details, current balance, and profile through the connected student portal.
Implementation guide
Detailed guide
Walk through how to configure roles and review staff access in practice.
Add employees and manage access rolesChoose employee access areas, review account status, and separate staff access from student portal accounts.Grant teacher accessLink an existing teacher profile, send the invitation, and manage activation or blocking.Work as a teacherReview assigned lessons, mark attendance, and check personal payout statements.
Set up access before the team grows around workarounds
Start with a demo workspace, then use the setup guide to map your real staff responsibilities to roles.