When is my next lesson?
Students open their schedule to check upcoming lessons. It updates when the school publishes the schedule.
Student portal software
Student Portal Software for Lessons, Invoices and Payments
Give invited students a secure place to check their own lessons, attendance and invoices made available by the school. Let them review recorded payments, their current balance and profile while your team manages the school records.
Included in every Intelligence Cloud plan. The school controls access.
Student portal
Alex Stone
Next lesson
English Kids A
Upcoming group lesson
Attendance
Present
Last completed lesson
Sent invoice
August 2026
Updated after the recorded payment
€482.40
Current balance
Payment history
€360 recorded
August 2, 2026
Only Alex's records are available in this account
Student self-service
Let students check lessons, invoices and payments themselves
Students see the information their school manages in Intelligence Cloud.
What attendance was recorded?
Attendance is shown beside the relevant lesson, so students can check a specific absence or lesson charge.
Where is my invoice?
Students can open invoices made available by the school, check the lesson charges and download the PDF.
Has my payment been recorded?
Students can check payments recorded by the school, their allocation and the current balance. They pay using the method specified by the school.
See the Student Portal from school action to student result
In this video, a language school publishes a schedule, sends an invoice and records a €360 payment. The student then checks the updated balance and payment allocation.
Student Portal Software for Language Schools | Lessons, Invoices & Payments
School workspace and student portal
Every student-facing result starts with a school action
Staff manage schedules and billing in the school workspace. Students view the information available to them in their own portal.
1
Publish the schedule
Staff review the schedule version and apply its lessons. Students then see their published schedule.
2
Review the invoice
Staff check lesson charges, discounts, the previous balance and the amount due. Approved invoices are available to the student; drafts stay in the staff workspace.
3
Email the invoice
Staff can email the invoice and PDF to the student. The portal shows the invoices the school has made available.
4
Record the payment
The student sees the transaction, how it was allocated between billing periods, and the updated current balance.
What students can review
Students see only their own records
Students can also check their groups and assigned discounts. Each account opens the lessons and financial records belonging to that student.
Lessons
The student's upcoming and past lessons, with information from the school schedule.
Attendance
Saved attendance marks for the relevant lessons.
Available Invoices
The student's own invoices made available by the school, with a breakdown and downloadable PDF. Draft invoices remain with staff.
Payments and balances
See payments recorded by the school, how they were allocated and the current balance. Students pay using the method specified by the school.
Student profile
Student details in a view designed for phones. Students can change their avatar and interface language; school staff edit learning and financial records.
Controlled by the school
Invite the right student and remove access when needed
Students receive access only after your school invites them. School staff decides who receives an invitation and can deactivate access later.
- Access starts only after a school employee sends an invitation.
- Each authenticated student is limited to their own records.
- Internal invoice drafts remain in the school workspace.
- The school can resend an invitation or deactivate portal access.
Available in every plan
No separate student portal subscription is needed
Starter, Pro and Pro+ include student portal invitations without a separate portal subscription fee. Check the other features your school needs before choosing a plan.
Connected product areas
How the school prepares information for students
Staff manage schedules, attendance and billing. The portal gives each student access to their own information.
Class scheduling
Plan the group and individual lessons that appear in the student's schedule.
Attendance tracking
Record attendance and choose how each lesson affects charges.
Student billing
Invoices, recorded payments, outstanding balances and overpayments.
Access control
Keep employee permissions and student portal access aligned with responsibility.
Student Portal Questions
What is student portal software?
Student portal software gives each invited student access to their own lessons, attendance, invoices made available by the school, recorded payments, current balance and profile.
Is the student portal included in every plan?
Yes. Student portal access is included in Starter, Pro, and Pro+ without a separate portal add-on fee.
What invoices can students open?
Students can open invoices the school has made available to them, with the breakdown and PDF. Draft invoices stay in the staff workspace, and each student sees only their own records.
How do students check their payments?
Students pay using the method specified by the school. After staff record the payment, students can check its amount, allocation and effect on their balance in the portal.
How does a student get access?
School staff send the student a personal invitation. After activation, the student can review their own records. Staff can check the invitation status and deactivate access when needed.
What can students update in their profile?
Students can change their avatar and interface language. School staff manage the learning and financial records shown in each student account.
Try the student portal with your school's workflow
Check the published lessons, invoices made available by the school and recorded payments in a student account. Then invite the students you are ready to give access to.