Connected school operations
Run yourteaching businesswith less admin
Training center management software to plan classes, track attendance and keep student billing and teacher pay connected.
One-month trial. No card required.Demo data. No signup required.
Lesson update
Guitar Teens · 15:45
Invoice updated
€1,240€1,265
+€25 lesson charge
Lesson update
Guitar Teens · 15:45
Lesson charge updated
No charge → €25
Invoice updated
€1,240
+€25 lesson charge
Lesson changes stay connected
Attendance
Auto
Key features
Invoices ready in advance. Charges reflect lesson changes.
Cloud-based school management software that connects your timetable, student balances and teacher pay.
Planned lessons → Charges under your rules → Updated balances
Everyday examples
How it works in practice
Two examples of how lesson changes carry through to student billing and teacher pay.
Advance payments and missed lessons
A student prepays €200 for eight lessons at €25 each. The school makes one missed lesson free, so charges become €175. The €25 credit carries forward: next month's €200 in lesson charges leaves €175 to pay.
See the advance billing exampleA student absence and the teacher's pay
A student misses a group lesson priced at €45 per student. Under the school's policy, that student's charge becomes €0. The teacher taught the group and still earns €27.
See how attendance connects billing and payBuilt from real school operations
Intelligence Cloud grew out of managing lessons, student payments and teacher pay in a real school.
10+ years
Experience running a school
1,000+
Students managed at the school
For teaching businesses
Built for the way your school works.
Software for training providers running private lessons, recurring classes and small-group courses.
Class scheduling
The timetable brings individual lessons and group classes together with their teachers and rooms. Draft changes stay separate until you publish them, so staff can keep using the current schedule.
- The system flags lessons that overlap for the same teacher or room.
- Lesson copying saves re-entering a repeating timetable.
Example
A day's lesson list with times, groups, teachers and rooms.
Lesson times, groups, teachers and rooms.
Student billing and payments
The system automatically prepares student invoices from planned lessons, your prices and discount rules. Each invoice shows how the amount due is calculated.
- The invoice includes the previous balance alongside current lesson charges.
- Invoices can be emailed with a due date and payment instructions.
Example
October invoice: €163.80 carried forward + €535.50 after discounts − €0 paid = €699.30 due.
Lesson charges, discounts and the amount due.
Class attendance tracking
The system keeps attendance by student and lesson in one journal, connected to your timetable. Staff can see absences and check each student's history.
- Teachers mark attendance in their own lessons.
- The school decides whether missed lessons are charged.
Example
This lesson shows each student's attendance next to the charge and discount choices.
Teacher pay calculation
The system calculates teacher earnings from lesson records and agreed rates. A clear statement helps you check the total before paying the teacher.
- Statements keep canceled lessons visible alongside calculated earnings.
- The statement is available as a PDF to download or share.
Example
Conversation B1: 3 lessons × (€30 rate + €5 extra-student pay) = €105.
Student portal
Each invited student gets a personal portal with their own lessons, attendance, invoices made available by the school and current balance. Routine questions can be answered without asking the office.
- Students can see payments on their own account.
- The portal works on a phone or computer.
Example
The student's own lesson list shows dates, times, teachers and attendance.
Financial reports and insights
The dashboard brings student balances, received payments and teacher earnings into one view, so you can see which accounts need attention.
- The overview also shows students who have missed lessons.
Example
In this overview, €656 is overdue across three student accounts.
Product videos
See the product at work
Watch a quick overview or choose a task to see it in action.
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Lesson scheduling and conflict checks
Attendance and lesson charges
A student's invoice and balance
How a payment covers student invoices
The teacher's workspace
Inside the student portal
How teacher pay is calculated
Discounts for selected lessons
Discounts tied to payment
Student invoices by email
Payment instructions for each student
Resources
Guides to help you get started
What is Intelligence Cloud?
See how lessons, student payments and teacher pay fit together.
Read the overviewTry the product with demo data
Try everyday school tasks before adding your own records.
Explore the demo guideGet started without moving all your data
Begin with one group and add more as your team is ready.
Read the guideFrequently asked questions
Can we try it with demo data?
Yes. Open the demo without signing up. To create your own workspace, choose Start free. It comes with demo data and a one-month trial, with no payment card required.
Can teachers and students have their own accounts?
Yes. Teachers can record attendance for their assigned lessons and check their own earnings. Each invited student gets a personal portal for their own lessons, attendance, invoices the school makes available to them, recorded payments and balance.
Can we start with one group?
Yes. Your team can set up one group's students, teachers and prices, then check its schedule, invoices and teacher pay before adding more groups.
Try it with demo data
Try everyday school tasks with sample data, then create your own workspace when you're ready.